ACAB Prohibition on Harassment, Sexual Harassment, Hazing and Bullying

File: ACAB 
It is the policy of the Shutesbury School District to provide a learning and working atmosphere for students, employees and visitors free from any form of intimidation (including, but not limited to harassment, sexual harassment, bullying, and hazing). These terms are referenced herein as “acts of intimidation.” Such actions may occur on the basis of race, color, religion, national origin, ethnicity, age, gender, gender identity, sexual orientation or disability, political beliefs, or for any other reason. 
It is the responsibility of every employee or representative of the school district, student, parent/guardian, or volunteer to be alert to acts of intimidation and to take every action necessary to ensure that the applicable policies and procedures of the Shutesbury School District are implemented. It is critical that all actions be immediately taken to stop the alleged behavior. Anyone who observes or is aware of acts of intimidation is expected to report incidents to the appropriate district personnel. It is a violation of the Shutesbury School District policy for any administrator, teacher, district employee, district representative, student, parent/guardian, or volunteer to engage in or condone intimidation in school or to fail to report or otherwise take reasonable appropriate measures when they become aware of an incident of intimidation. 
Any employee, district representative, volunteer, or student who believes that he or she has been subjected to any intimidating act has the right to file a complaint according to the procedures in the Shutesbury Elementary School Bullying Intervention and Prevention Plan for Students and to receive prompt and appropriate handling of the complaint in accordance with the Plan. Further, all reasonable efforts shall be made to maintain confidentiality and protect the privacy of all parties, but proper enforcement of this policy may require disclosure of any or all information received. Maintaining safety for individuals will be a priority in handling cases of intimidation. Specific procedures for harassment, sexual harassment, hazing and bullying may be outlined in district guidelines that are approved by the School Committee including the Shutesbury Elementary School Bullying Intervention and Prevention Plan for Students.
Harassment means conduct of a verbal or physical nature that is designed to embarrass, distress, agitate, disturb or trouble someone.  Harassment has the effect of creating an intimidating, hostile, or offensive work or learning environment that takes place under any of the following circumstances:   a. When submission to such conduct is made, explicitly or implicitly, a term or condition of employment, instruction, or participation in school activities or programs;  b. When submission to or rejection of such conduct by an individual is used by the offender as the basis for making personal or academic decisions affecting the individual subjected to such conduct; 
c. When such conduct has the effect of unreasonably interfering with the individual's work, attendance at school or participation in academic or curricular activities, or  d. When such conduct has the effect of creating an intimidating, hostile, or offensive work or learning environment.  .  “Sexual Harassment” means unwelcome sexual advances, requests for sexual favors, and other inappropriate verbal, written, electronically transmitted, or physical conduct of a sexual nature, including but not limited to unwelcome comments, touching, written notes, pictures/cartoons or other inappropriate conduct, such as leering, whistling, brushing up against the body, commenting on sexual activity or body parts or other activity referred to by the Model MCAD policy prohibiting such behavior. 
Bullying may take a variety of forms. Bullying and cyber bullying means unwelcome written, electronic, verbal or physical acts or gestures where a student or employee feels coerced, intimidated, harassed or threatened and under the circumstances (1) may cause a reasonable person to suffer physical or emotional harm to a student or employee, (2) may cause damage to another student’s or employee’s property, or (3) may cause a disruptive or hostile school environment. The behavior must interfere with an employee’s ability to perform his or her duties or with a student’s academic performance or ability to learn, or interfere with a student’s ability to participate in or benefit from services, activities, or privileges:  a. That are being offered through the school district; or  b. During any education program or activity; or  c. While in school, on school equipment or property, in school vehicles, on school buses, at designated school bus stops, at school-sponsored activities, at schoolsanctioned events.
Cyber bullying as defined in M.G.L. c. 71, s. 37O in particular, means bullying through the use of any electronic communication whether such electronic communication is owned, leased or used by a school district or school or at a location that is not owned, leased or used at a school district or school. 
 “Electronic communication” means any communication through an electronic device including a telephone, cellular/smart phone, computer, pager or similar electronics communications device.
Hazing means any conduct or method of initiation, even if consented to, into any organization or group, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student, employee or other person. Such conduct shall include, but is not limited to, whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health or safety of any such student or person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. 
Aggressor means the person who engages in harassment, sexual harassment, hazing, bullying or retaliation. 
School grounds means property on which a school building or facility is located; or property that is owned, leased or used by a school district, commonwealth charter school
or non-public school for any school-sponsored activities, functions, programs, instruction or training. 
Victim means the student who has been the subject of harassment, sexual harassment, hazing, bullying or retaliated against. 
Adult: school employee, school representative, volunteer, parent/guardian, or visitor to the school who is of legal age (18 years of age).
Child: person who is a minor
Investigation of Acts of Intimidation (Bullying, Cyber bullying, Harassing, Hazing) In school systems, acts of intimidation may take many forms and cross many lines. The situation may be an instance of staff member to staff member, staff member to student,  student to staff member, or student to student or involve volunteers, parents/guardians or district representatives. 
Guidelines for dealing with any charge of acts of intimidation are as follows: 
The Principal or his/her designee shall be responsible for assisting employees or representatives of the school district, parents/guardians, or volunteers and students seeking guidance or support in addressing matters relating to any form of harassment, sexual harassment, bullying, or hazing. Additional information about these guidelines or additional help with any form of intimidation is available from the Shutesbury School District’s designated Harassment Coordinator – the Superintendent for the District.
Reporting Incidents (Bullying, Cyber bullying, Harassing, Hazing) Whoever knows that another person is the victim of intimidation, and/or is at the scene of such activity, shall, to the extent that such person can do so without danger or peril to her/himself or others, report such activity to an appropriate official by the end of the school day. Whoever fails to report such behavior shall be subject to discipline.    Any employee or representative of the school district, student, parent/guardian or volunteer that has reliable information that would lead a reasonable person to suspect that a person is a target of harassment, sexual harassment, bullying, or hazing shall report it to the appropriate party by the end of the school day. Students should promptly report such act of intimidation to a teacher or school employee either orally or in writing. All school employees or representatives, volunteers, parents/guardians shall report it to the administration by the end of the school day. Each school shall document any prohibited incident that is reported and confirmed, and report all incidents of intimidation, including, harassment, sexual harassment, bullying (or cyber bullying), hazing and the resulting consequences, including discipline and referrals, to the Superintendent’s office as they occur. 
In all allegations of intimidation, the victim should provide an oral, or if possible a written, description of the specifics of the intimidation to ensure that the subsequent investigation is focused on the relevant facts. Oral and anonymous complaints will be reviewed but are inherently difficult to investigate and may not be procedurally fair; as a result no disciplinary action shall be taken on anonymous complaints unless verified by clear and convincing evidence. All other complaints will be reviewed based on a preponderance of evidence standard. 
 If an instance of child to child intimidation is reported to a school employee or school representative other than an administrator, that person must inform the Principal by the end of the school day. 
 If a situation involving a charge of an adult to child intimidation is brought to the attention of another school employee or school representative, that person should notify the Principal by the end of the school day. 
 In a situation involving a charge of child to adult intimidation, the victim should notify the Principal by the end of the school day. 
 In a situation involving a charge of an adult to an adult intimidation, the victim should notify the Principal by the end of the school day. 
A good faith report from a staff member renders an employee immune from discipline for making a report and is considered to have been made in the course of the staff member’s employment for purposes of M.G.L. c. 258. As a result, the school district shall indemnify staff members from any cause of action arising out of a good faith report of harassment or the district’s subsequent actions or inaction in connection thereto. 
Investigation (Bullying, Cyber bullying, Harassing, Hazing) Once a complaint concerning an act of intimidation has been made, including charges of mental, emotional or physical intimidation, as well as threats to a person's safety or position in the school or work environment, the following course of action should be taken:
The Principal should investigate the complaint through discussions with the individuals involved. In situations involving allegations against a staff member, he/she should be informed of his/her rights to have a third party present at the time of the discussion. In situations involving students, the Principal should involve the appropriate classroom or special subject area teacher. Parents will be informed of the situation as soon as practicable. It is important that the situation be resolved as confidentially and as quickly as the circumstances permit. Parents may be invited to participate in resolution discussions.
Reports of cyber bullying by electronic communication, occurring in or out of school will be reviewed and, when a nexus to work or school exists, may result in disciplinary action. 
If the alleged aggressor is responsible for conducting an investigation, the Superintendent or the School Committee shall designate an alternative Harassment Coordinator.
The rights and safety of the victim are paramount in any efforts of resolutions.
Efforts at Resolution (Bullying, Cyber bullying, Harassing, Hazing)
Child-to-Child: A face-to-face resolution meeting will never be required. The victim will decide if he/she wants to meet with the aggressor, but such a meeting is not recommended. Instead, the Principal will meet with the aggressor (and his/her parents/guardians) and provide him/her with the known facts about the situation. A plan of repentance, resolution and reconciliation will be discussed and created.
Child-Adult: If the aggressor is a child and the victim an adult, a resolution meeting may be helpful. However, if the victim is not comfortable with such a meeting, it will not be required. Instead, the Principal will meet with the aggressor (and his/her parents/guardians), to describe the offending behavior. A plan for repentance, resolution and reconciliation will be developed with the aggressor. If the adult victim is willing to meet, he/she may want an advocate or union representative to be present.
Adult-Child:  If the aggressor is an adult and the victim a child, the aggressor should have Massachusetts Teacher’s Association/Union representation at the meeting. The child victim is never required to attend such a meeting. If the child’s parents or guardians want to meet with the Principal, a separate meeting shall be scheduled. At the meeting, the Principal will describe the offending behavior. A plan for repentance, resolution and reconciliation will be developed. The Department of Children and Families (or a relevant state agency) should be notified of the situation.
Adult-Adult:  A face-to-face resolution meeting will never be required. The victim can choose not to meet with his/her aggressor. Instead, the Principal will meet with the aggressor and identify the offending behavior. A plan for repentance, resolution and reconciliation will be developed. An MTA or Union representative will be present for the meeting if the aggressor is an employee of the school district.
Parents of students alleged to have engaged in an act of intimidation will be asked to attend a due process hearing at which time the activity, words or images subject to the complaint will be reviewed. See the Shutesbury Elementary School Bullying Intervention and Prevention Plan for Students for more details.
Disciplinary Action (Bullying, Cyber bullying, Harassing, Hazing) If after a resolution meeting with the involved parties, the Building Principal determines that further disciplinary action must be taken, the following could occur: 
a. In instances involving child to child or child to adult, the student may be subject to discipline including but not limited to counseling, suspension, and in appropriate cases expulsion. 
b. In instances involving adult to child, and adult to adult intimidation, findings will be reported to the Superintendent of Schools for further action. Personnel action may also be initiated at this point, consistent with the applicable law and collective bargaining agreement. 
c. In all cases, a referral to law enforcement will be considered by the Principal or Superintendent based on the circumstances. School officials will coordinate with the Police Department to identify a police liaison for acts of intimidation cases. 
d. There may be cases in which incidents are required to be reported to the Department of Children and Families or responsible state agency.
If the child is suspended for any act of bullying, the parents must attend a meeting with the principal prior to re-admission. 
Retaliation: (Bullying, Cyber bullying, Harassing, Hazing) Retaliation in any form against any person who has made or filed a complaint relating to harassment is forbidden. If after an investigation, retaliation has been proved to have occurred; such retaliation could be considered grounds for dismissal of staff personnel and/or removal from the educational setting for a student. A referral to law enforcement may be made. 
Confidentiality: (Bullying, Cyber bullying, Harassing, Hazing) Reports of harassment should be kept completely confidential, consistent with necessary investigation procedures, with the goal of protecting the victim and stopping the behavior. 
The goal of confidentiality is to protect the victim and all persons at Shutesbury Elementary School. It is not to provide protection for the aggressor.
LEGAL REFERENCES  1. Title VII of the 1964 Civil Rights Act, Section 703  2. Title IX of the 1972 U.S. Civil Rights Act.  3. Chapter 151C, Massachusetts General Laws  4. M.G.L. Chapter 76 § 5  5. M.G.L. Chapter 269 § 17, 18, 19  6. M.G.L. Chapter 71, §§82, 84 
First Reading: 06-17-10 Second reading, first vote: 07-19-10 Final vote: 07-19-10
Reviewed: 01-19-12 Second reading, first vote: 02-16-12 Final Vote: 03-15-12
School Committee Reviewed and approved as amended : 04-16-15